The manager of government business knows that those violations that he refers to are not violations. It's your office. You could say 'the minister' 100 times if you wanted to, but it's not a violation to say 'your'. She did not say 'you' repeatedly; that's what the standing order refers to. 'Your' is a perfectly fine reference in this regard—'your office' or 'your work'. What would you like? What's the problem?